Business Name

Email

Tax Year

Direct Costs

These are expenses directly related to your pastoral or chaplaincy services.

Religious Supplies

Costs for communion elements, baptismal supplies, religious texts, and other materials used during services.

$

Clerical Attire

Expenses for robes, collars, or other specific clothing required for your role that aren't suitable for everyday wear.

$

Travel Expenses

Mileage or gas used for visiting parishioners, attending meetings, or traveling between different ministry sites (keep detailed records).

$

Professional Development

Fees for attending religious conferences, workshops, retreats, or courses to enhance your pastoral skills.

$

Licensing and Ordination Fees

Costs associated with maintaining your ministerial credentials or chaplaincy certifications.

$

Business Operations:

These are expenses for running your ministry activities.

Insurance

Premiums for professional liability insurance or malpractice insurance related to your pastoral work.

$

Bank Fees

Monthly account fees or transaction fees for your ministry's bank account.

$

Professional Dues

Membership fees for clergy associations or pastoral networks.

$

Marketing & Advertising

Costs for maintaining a website, creating business cards, printing flyers, or online advertising to promote your services.

$

Office Supplies

Expenses for paper, pens, printer ink, envelopes, and other supplies used in administrative tasks.

$

Communications

Telephone Expenses

Costs for a dedicated phone line or cell phone used for ministry activities.

$

Internet Services

Expenses for internet access used for streaming services, online meetings, or research related to your ministry.

$

Vehicle Expenses

Car and Truck Expenses

If you use your vehicle for ministry purposes, you can deduct mileage or actual expenses like gas, repairs, and maintenance (choose one method and keep detailed records).

$

Other Expenses

Books and Subscriptions

Purchases of religious books, study materials, and subscriptions to journals or online resources that aid in sermon preparation or counseling.

$

Software

Costs for accounting software, presentation programs, or church management tools used in your ministry.

$

Gifts

Small gifts to parishioners, staff, or volunteers, limited to $25 per person per year according to IRS guidelines.

$

Continuing Education

Expenses for additional training or education courses that maintain or improve your skills in your current ministry role.

$

Donations for Benevolence

Expenses incurred personally for benevolence or outreach programs that are ordinary and necessary for your ministry (note that personal charitable donations are not deductible on Schedule C).

$

Business Expenses

Pastor & Chaplain

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